PROJECT DIMENSIONS (PDI) can oversee the preparation of construction plans, contractor and supplier selection, and on-site construction to assure the project achieves the desired quality, schedule and cost objectives.
DUE-DILIGENCE - Provide services that relate to the organization and development of the project prior to the start of construction.
CONSTRUCTION DOCUMENT REVIEW - Provide construction document review with an emphasis on ensuring that the project can be completed within the established schedule and within the available budget.
CONSTRUCTABILITY REVIEW - Provide constructability and peer review to identify deficiencies and potential error prior to bidding. Determine appropriateness of plans and specifications for bidding purposes.
VALUE ENGINEERING - Identify potential cost savings and recommend alternate materials, products and methods for client consideration.
CRITICAL PATH METHOD (CPM) SCHEDULE - Produce a detailed construction CPM schedule to be incorporated into the project documents including identification of the project critical path, and key milestones. maintain and update the schedule, monitor contractor’s progress in achieving milestone dates; review and comment to contractor’s weekly schedules.
MASTER PROJECT BUDGET - Maintain the master project budget including cash flow projections considering project revenues and expenditures based upon traditional project milestones.
COST ESTIMATES - Oversee preparation of cost estimates during the schematic, design development and final construction design phases at 35%, 65%, and 100% design completion.
BIDDING STRATEGIES - Consult with client staff to create bidding strategies with an emphasis upon timing, development of alternates, and bid package scoping.
PROJECT ACCOUNTING AND MANAGEMENT SYSTEMS - Develop the project accounting and budget management systems in concert with client staff.
GENERAL CONDITIONS DOCUMENTS - Preparation of the general conditions documents suitable for the selected delivery method. Coordinate this effort with client’s legal counsel and obtain the client approvals prior to publication.
BIDDER SOLICITATION - Encourage bidder interest in the project and provide assistance with bonding and insurance.
BID DOCUMENTS - Review plans and specifications, and prepare and issue bid documents, working with client and consultant team.
PUBLIC ADVERTISEMENTS - Place both the project legal advertisements and any other pre-bid advertisements, working with the client.
CONTRACTOR PRE-QUALIFICATIONS - Provide pre-qualification requirements, conduct contractor outreach, assist with reference checks, report on bidders acceptability, and prepare written evaluations and recommendations.
PRE-BID CONFERENCES - In cooperation with client personnel, conduct pre-bid meetings with potential bidders.
SITE REVIEW MEETINGS - Coordinate site visits for the bidding contractors.
BIDDING COORDINATION - Provide coordination of the public or private bid process from the preparation of bid documents to contract award.
PLAN DISTRIBUTION - Distribute all plan sets, and bid packages.
ADDENDUM DISTRIBUTION - Prepare and distribute addendums as required.
BID EVALUATION AND REVIEW - Review and evaluate all bids for responsiveness and certify the construction bid results.
CONTRACT DOCUMENTS - Prepare contract packages for client review. distribute and monitor completion of these contract packages.
NOAS AND NTPS - Issue notices of award (NOA) and notices to proceed (NTP) on behalf of the client.
ON-SITE CONSTRUCTION MANAGEMENT - Maintain a field office and sufficient personnel and equipment for daily onsite monitoring and coordination of construction activities, as an agent of the client. Provide an air-conditioned conference room adequate in size to hold contractor weekly meetings.
PRE-CONSTRUCTION CONFERENCE - Conduct pre-construction conference for the benefit of the successful contractors. Provide information with regard to reporting procedures and site rules and regulations prior to the start of construction.
WEEKLY CONSTRUCTION MEETINGS - Conduct the weekly construction meetings with client, design team, inspectors and contractors. Prepare agendas for meetings and summarize actions and direction in meeting minutes.
PROJECT COMMUNICATION - Ensure regular coordination and communication between stakeholders.
PERMITS, BONDS AND INSURANCE - Assist contractors with obtaining required permits and verifying insurance and bond requirements.
BUDGET CONTROL AND MAINTENANCE - Monitor budgets with respect to cost to date, submitted schedule of values and cost to complete analysis. Prepare regular, cumulative project budget reports with construction cost and soft cost data.
STORM WATER POLLUTION PREVENTION PLAN - Ensure that responsibility for the Storm Water Pollution Prevention Plan is carried out.
AGENCY INTERFACE - Provide agency interface during construction process.
SCHEDULE OF VALUES - Review and reconcile each contractor’s schedule of values for each of the activities included in the construction schedule. Incorporate this report into the project standard billing package and use as the basis for progress payments during the construction phase.
MONTHLY BILLING PROCEDURES - Generate a standard billing process and confirm billing information from the contractors. Review and obtain Inspector and Architect approvals. Forward monthly contractor billing packages to the Client.
PROGRESS MONITORING AND REPORTING - Maintain a daily log of construction activities and conditions. Conduct and record weekly jobsite progress meetings, and submit work and cost progress reports at least monthly to the Client.
QUALITY ASSURANCE AND QUALITY CONTROL - Provide ongoing Quality Assurance and Quality Control of construction work, including thorough documentation of findings and results, while maintaining primary responsibility for QA / QC on the project.
TESTING, INSPECTION AND SPECIAL SERVICES - Recommend, coordinate and monitor inspection and lab testing services, site surveys, utilities, geotechnical and other services, as required.
SAFETY PROGRAM - Review contractor safety program and security measures, monitor contractors' compliance with safety procedures, maintain safe conditions at the site, respond to deficiencies and hazards, investigate and report on incidents / accidents.
PROJECT RECORD DOCUMENTS - Coordinate and expedite activities in connection with the contractors’ obligation to provide “as-built” documents. Ensure that as-builts are incorporated into a single set of Project Record Documents.
DOCUMENT CONTROL - Establish and implement procedures for submittals, change orders, and requests for information. Maintain logs, files, and other necessary documentation.
SHOP DRAWINGS & SUBMITTALS - Review and monitor the status of shop drawings and related correspondence.
ADMINISTRATION OF THE CONSTRUCTION CONTRACTS - Manage, supervise and coordinate construction activities in accordance with the Construction Documents and project schedule. Provide onsite management of the project as necessary. Ensure that Client requirements regarding collection of certified payrolls and subcontractor and material supplier releases are carried out.
INFORMATION, SHOP DRAWINGS, SAMPLES & OTHER SUBMITTALS - Log, process and expedite contractor requests for information and submittals. Analyze and evaluate time and cost impacts of suggestions for modifications, and make recommendations to the Architect and Client.
CHANGE ORDER REVIEW - Establish and implement a change order processing system that provides review of scope, price, and added contract time. Investigate, estimate, negotiate, recommend, and process contract change orders. Prepare and submit change order monitoring and impact reports describing work, cost and progress. The Client will make final decisions on change orders.
CONTRACTOR CLAIMS - Evaluate and mitigate claims for additional cost or time due to any alleged cause.
PROJECT MEETINGS - Coordinate, attend, and keep minutes of weekly job-site progress meetings with the Client, Architect, Inspector, and Contractors.
INSURANCE CERTIFICATES - Monitor Contractors’ insurance certificates for applicable coverage, endorsements, limits, and expiration dates.
CONTRACTORS LICENSES - Monitor Contractors’ State contractor’s licenses for current active status and expiration dates.
INITIAL START-UP, PUNCH LISTS AND BUILDING INSPECTIONS - Supervise testing, balancing and start-up of utilities, equipment and operational systems, schedule job walks and building inspections, and assist Architect in preparing and managing punch lists for incomplete or defective work.
USER TRAINING - Schedule and document Client training sessions. Arrange for supplementary information where needed. Arrange for Manufacturers to conduct training for maintenance and operations staff.
PUNCH LISTS - In conjunction with the Architect, develop a punch list of defective work. Create a punch list schedule for completion. Verify completion of punch list items.
SUBMIT AS - BUILTS - Review contractual requirements for As-Built Documents and create appropriate procedures to ensure the completeness and timeliness of these documents.
PROJECT CLOSEOUT AND WARRANTIES - Create Operation and Maintenance Manuals. Compile contractor turnover items and deliver to the Client. Process and coordinate post construction project warranty and guarantee claims.
FINAL LIEN RELEASES - Ensure compliance per requirements in the Construction Documents.
FINAL PROJECT REPORT AND PAYMENT - Recommend and prepare the final payment for contractors. Provide a final report to the Client that includes: a financial summary of construction contracting, change orders, construction management and other services, and direct purchase items; a construction summary with schedule review; and a final acceptance summary of signed receipts from Client staff of closeout documents, furnishings fixtures and equipment (FF&E).
WARRANTY VERIFICATION - Conduct year-end walk-through immediately prior to warranty period expiring and ensure corrections are completed.